General Information

Floor Plan (PDF)

General Information on ICHG2016 Congress Facilities/Offerings

General Information Desk

The General Information Desk will be set up near the main entrance. You can ask for information about good spots for viewing cherry blossoms, where to buy Kyoto souvenirs, places to eat inside/ outside the conference center, locations of convenience stores, etc. Lost and found information is also available.

Official Language

The official language of the conference is English.

Access to Abstracts

ICHG2016 offers “My Schedule” service, which allows participants to search abstracts and register their own daily itinerary on their digital devices. Please enter the following password to access the abstracts.
For iPhone/iPad: Access App Store and search for “ICHG2016”.
For Android: Access Google Play and search for “ICHG2016”.

Café Terrace at the Event Hall

The Café Terrace on the 2nd floor of the Event Hall will be open from 10:00 to 17:00
Lunch will be served between 11:00 and 14:00, with charge.

The Grill

The Grill restaurant near the center lobby on the 1st floor of the conference center will be open from 10:00 to 17:00. A variety of menu selections are available, with charge.

Internet Connection

Free Wi-Fi is available for participants at the conference center.
SSID: ICCK_Public_WiFi

Lost and Found

Items found will be consigned to the General Information Desk located near the main entrance.
For assistance in locating lost property, please contact the General Information Desk.

Name Badge

Congress participants are requested to wear their name badges at all times for identification purposes and admission to the scientific and social programs. In case you have lost your badge, you may ask for a replacement at the General Information Desk.

PC Preview Desk

Speakers are required to upload their presentation data at the PC Preview Desk at least 1 hour before the start of the presentation.
Location: Room 104, 1st floor of the Conference Center.

Open Hours Sunday, April 3 8:00-17:30
Monday, April 4 7:15-19:00
Tuesday, April 5 7:15-17:00
Wednesday, April 6 7:15-18:00
Thursday, April 7 7:15-16:00

Registration Desk

Location: Lobby, 1st floor of the conference center

Open Hours Sunday, April 3 8:00-18:30
Monday, April 4 7:15-18:30
Tuesday, April 5 7:15-17:00
Wednesday, April 6 7:15-17:00
Thursday, April 7 7:15-15:00

Secretariat Office

The Congress Secretariat is located in Room 157 on the 1st floor of the conference center.

Travel Desk

Information on places famous for cherry blossoms, sightseeing tours, transportation and restaurant information, etc. are available.
Location: Lobby, 1st floor of the conference center

Open Hours Sunday, April 3 8:00-18:30
Monday, April 4 7:15-18:30
Tuesday, April 5 7:15-17:00
Wednesday, April 6 7:15-17:00
Thursday, April 7 7:15-15:00


The organizing committee of ICHG2016 will accept no liability for the safety of any participant, or for personal injury or loss, or damage to private property suffered by any registered participant during the congress.


Special Arrangements for Participants

Coffee Breaks

Coffee will be available to participants at the following hours and dates:
Location: Lounge in the 1st floor lobby of the Annex Hall and the foyer of Room D, first floor

Monday, April 4 15:30-15:50
Tuesday, April 5 10:00-10:20 / 15:20-15:40
Wednesday, April 6 10:00-10:15 / 16:30-16:45

Luncheon Seminars

Before the Luncheon Seminars start, each session provides lunch boxes in front of the seminar room.
Please pick up the lunch box where you attend the seminar. Please understand that the number of lunch boxes is limited, and will be provided on a first-come, first-served basis.

Wine and Cheese at Poster Discussion

Wine and cheese will be served on Monday, April 4 and Tuesday, April 5 so that participants can enjoy the discussion in a relaxed atmosphere. For details of guidelines for poster presenters and set up/removal schedule.
Location: Event Hall

Poster Discussion Hours:

Monday, April 4 19:40-20:40
Tuesday, April 5 17:30-18:30
Wednesday, April 6 13:45-14:45

International Collaboration Space

This space is designed for all participants to exchange ideas and network with various participants from around the world. Please use this great opportunity to expand your network and perspective.
Location: Banquet Hall Swan, 1st floor
Light meals will be available after the luncheon seminars start.

Faculty Room

This room is designed for faculty members of the congress, such as International Program Committee (SPC) members and invited speakers including Plenary Lectures, Pre-Congress Symposium, Closing Symposium, Concurrent Invited Sessions, Workshops, Special Focus Sessions and Education Program. Access is limited to participants with “Faculty members” ribbons.
Location: Room 553 on the 5th floor
Wi-Fi internet connection, coffee, and working tables & chairs will be available.


Useful Information during your Stay in Kyoto & Japan


Post offices in Japan and many 7-Eleven convenience stores have automatic teller machines (ATMs) that accept credit, debit and ATM cards that are issued outside of Japan, including Visa, Plus, MasterCard, Maestro, Cirrus, American Express and JCB cards and provide an English user menu. (Please note that most Japanese banks’ ATMs do not accept foreign cards.) In addition, international ATMs can be found at international airports, in some major department stores and in Citibank and Shinsei Bank branches.

Public Transportation

Kyoto has a convenient subway system and several different railway lines, to take you swiftly to your destination.

From Kyoto International Conference Center, it is just about a 5 min. walk to the “Kokusai-kaikan” subway station on the Karasuma Line, which goes to Kyoto Station and runs north-south through central Kyoto, with key stops along the way for main shopping streets, such as “Shijo.”
The Tozai Line runs east-west, and these 2 subway lines intersect at “Karasuma Oike” station.

For more details, please refer to the following websites.

Tour Taxi

Kyoto transportation network map

If you are interested in journeys further away, the Travel Desk can provide you with more information.


Tipping is not customary in Japan, and is not generally done in any situation. Service charges are already included in the bill at hotels, restaurants, beauty salons, taxis, etc.


The temperature in Kyoto during April ranges from 9 to 14 degrees centigrade, and 51 to 58 degrees in Fahrenheit. Spring weather may have some showers, and a light coat would be recommendable when spending time outdoors. Normally in April, cherry blossoms will be in bloom around Kyoto.